Run Coordinator Training

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This is the repository of information relevant to Run Coordinators.

Experimental Overview

Figure 1. SBS+BB setup in Hall A.

The GEn experiment E12-09-016 will run in Hall A during the Fall of 2022 and Winter of 2023. GEn will utilize the SuperBigBite spectrometer(SBS) on beam right to detect the scattered hadrons while the BigBite spectrometer (BB) on beam left detects the scattered electrons (see diagram in Figure-1). GEn will measure the electric form factor of the neutron to high Q2 via the polarization transfer technique relying on the previously measured neutron magnetic form factor.

GEn has three proposed kinematic points with different spectrometer angles and offset distances from the target. These three proposed values of Q2 are as follows: 2.93 GeV2, 6.6 GeV2, 9.7 GeV2. Key information for each of the proposed kinematics as of Sept. 12, 2022 are shown in the sections below. Kinematics and operating parameters for the three Q2 values are provided in Figs. 2-4. See the run plan for more details.

Figure 2. Details for the 2.9 GeV2 kinematic point.
Figure 3. Details for the 6.6 GeV2 kinematic point.
Figure 4. Details for the 9.7 GeV2 kinematic point.

Your responsibilities

Please familiarize yourself with the role/duties of the RC outlined in the COO (pg. 4-6 [1]). Occasionally there is a gray area where the duties of RC and that of the crew chief and program deputy (PD) overlap. In these cases strong communication is key. One example of this is arranging a hall sweep with Radcon. While in the COO it appears to be in the purvue of the RC to directly arrange this with Radcon, occasionally a more hands-on PD will give you grief for doing so, since the resources of Radcon are limited and the PD may prefer to allocate these personally. Good communication of your activities with the PD and crew chief at least where those activities have impact beyond the hall helps when encountering gray areas of overlapping responsibilities.

NOTE: these experiments have many different kinematic settings and as our runtime is reduced, the schedule is re-arranged. Some kinematic points are canceled and others prioritized. When this happens, you as the RC must make sure communication is healthy. Sometimes communication assumed to be happening through the proper official channels does not happen as it should. Make sure that all plans and changes communicated to you through the spokespeople have been approved by the Hall leadership (Mark Jones at this time) and have been communicated (and approved by) to the accelerator physics liason (Yves Roblin) and the current Program Deputy (PD).

Remember to assert the leadership of your position. This is not about control but about safe and efficient operations. No one in the collaboration, Hall or accelerator staff or even experimental spokespersons should circumvent the proper line of communication and coordination through you as RC. Enforce this! Once the experiment has started, control of the Hall is no longer in the hands of the work coordinator, but is now with the RC. All work in the Hall during Controlled Access must be coordinated through you. If someone is in the hall, you should know what they are doing because they already were in communication with you. Even remote work should usually be coordinated with the RC. For example, having collaborators outside the counting house using the DAQ for tests when the RC expects the shift crew to be taking data should not happen. This probably means someone has not communicated with you to coordinate their studies. Another problem example scenario might be a system expert ramping up the HV on their subsystem for testing during Controlled Access without notifying the RC, thinking it won't impact anyone else. You as RC, however, might know that hall techs are working in the area and no HV is allowed to be turned on. Encourage the collaboration to communicate all appropriate activities through you.

Communicating with spokespersons

Communicating with the spokespersons is key. Generally speaking, major program changes or decisions should have input from all the spokespersons. However, you may find that for day-to-day operations regular communications with the most active onsite spokesperson is sufficient.

  • Bogdan Wojtsekhowski is a spokesperson on the GEn experiment. He is onsite much of the time and can usually be reached quickly by email His office number is x7191.
  • Gordon Cates is a spokesperson on GEn. He can be reached by email:
  • Todd Averett is a spokesperson on GEn. He can be reached via phone (757) 561-6702 or email

Specifics you should know

  • Whenever the Hall goes into Controlled or Restricted Access, SBS and BigBite spectrometer magnets should be ramped down. MCC controls SBS, we control BigBite. Read the Hall transition procedure.
  • Familiarize yourself with the various trigger configurations from the How Tos and how to set them with the pre-scale GUI. Usually, during production, the trigger is set to trigger on BigBite (ps1=0,ps2=-1,ps3=-1,ps4=-1,ps5=4 (approximately),ps6=0,ps7=-1,ps8=-1).
  • The DAQ is currently limited to about 5 kHz event rate. This may need to be updated as things are improved. Ask Andrew Puckett if you suspect this is not up to date. Above 5 kHz the live time goes down exponentially. You may need to experiment with the current at each setting to find the optimal point at which to run to maximize the event rate. The live time should be above 90%. The BigBite trigger rate and the Level 1 Accept (L1A) rate can be read from the scaler GUI and are labelled TS1-BB and L1A on the BCM tab.
  • There are fairly well documented procedures for bring beam into the Hall that provide a good starting point (see Run_Plan_for_4-pass_Setup for example). Modify these as necessary. For the most part, these are sufficiently well documented that the shift crew can do these independently. There are more detailed instructions listed at Establishing_beam_in_the_Hall and SBS_spot++_(beam_size_verification). If you have questions or issues, you should contact Donald Jones and/or David Flay. Experience dictates that bringing beam into the Hall at a new energy can be a time consuming experience, so as RC, rely on these experts and at your own judgment, instruct the shift crew to call them rather than the RC phone for help with this procedure if it is after hours so that you can get much needed rest.
  • The shift crew should keep the run log spreadsheet up to date. Edit this to add additional kinematic points as needed.